| Category | Sub-category | Date | Decision | A |
|---|---|---|---|---|
| Coronavirus | Opening conditions | 2020-11-01 | Courts must close for Lockdown 2.0, unless CA declare exemption from HM Government | Y |
| Coronavirus | Opening conditions | 2020-08-01 | Bin to be re-instigated in the clubhouse (WC) | |
| Coronavirus | Opening conditions | 2020-08-01 | De-restriction of booking slots; lifting of ban on use of clubhouse chairs | |
| Coronavirus | Opening conditions | 2020-07-01 | Lockdown restrictions relaxed (eg allowing up to 10 on club premises at any time) | |
| Coronavirus | Opening conditions | 2020-05-01 | Establishment of club mallet loan scheme | Y |
| Coronavirus | Opening conditions | 2020-05-01 | Club to reopen (17/5) on limited terms in line with CA precautions | |
| Coronavirus | Opening conditions | 2020-04-01 | Club closed due to Covid | |
| Coronavirus | Insurance | 2020-07-01 | All portable electric items to be disconnected in clubhouse, pending PAT testing | Y |
| Coronavirus | Insurance | 2020-05-01 | Risk assessment completed and approved | |
| Coronavirus | Insurance | 2020-04-01 | Premises not unoccupied as long as someone (eg groundsman) visits weekly, checking locks and plumbing | Y |
| Memberships | CA numbers | 2020-08-01 | Agreed membership nos. to submit to CA for 2021 fees | |
| Memberships | CA numbers | 2019-11-01 | Agreed membership nos. to submit to CA for 2020 fees | |
| Memberships | CA numbers | 2019-03-01 | Agreed membership nos. to submit to CA for 2019 fees | |
| Memberships | CA numbers | 2018-10-01 | (AGM) To offer CA membership to all BCC members, registering with CA | |
| Memberships | Induction | 2020-07-01 | New induction process agreed for trials on new members | |
| Memberships | Safeguarding | 2020-01-01 | Sue to provide Safeguarding training as relevant, once new CA guidance published | |
| Memberships | Safeguarding | 2019-07-01 | Sue Jenkins agreed as Safeguarding Officer, with policy documents adopted | |
| Memberships | Safeguarding | 2019-05-01 | Need for safeguarding policy, given Avril's coaching at Abingdon School | |
| Memberships | Guest policies | 2019-07-01 | "3 free coaching sessions, then you have to join" | |
| Memberships | Guest policies | 2019-01-01 | Distinction between paying Guests, and non-paying Visitors (ie spectators, or away teams) | |
| Memberships | Categories | 2019-01-01 | (EGM) Membership cats. Changed in new constitution, esp.: "Junior" members now <25, in line with CA | |
| Memberships | Recruitment | 2020-03-01 | Recruitment sub-group to be discontinued | |
| Memberships | Recruitment | 2020-01-01 | Agreement to limit club membership to around an optimal 60 active members (not to exclude wider recruits, though to consider introducing a waiting list if necessary) | |
| Memberships | Recruitment | 2019-11-01 | Resurrection of BCC's strap-line "Croquet for All", with associated "offer statement" | |
| Memberships | Recruitment | 2019-07-01 | Intent to attend BBC Countryfile event at Blenheim | |
| Memberships | Recruitment | 2018-11-01 | To register for a slot in the Blewbury Clubs & Societies Jan open morning | |
| Memberships | Honoraria | 2018-10-01 | (AGM) Election of Bernadine Shirley-Smith as an honorary member | |
| Finance | Accounts | 2020-11-01 | (pending AGM) Stuart Parks confirmed willing to remain as Accounts Examiner for 2021 | |
| Finance | Accounts | 2020-08-01 | (pending AGM) Formal accounts for 2019 agreed for presentation to Stuart Parks (subsequently signed-off) | |
| Finance | Accounts | 2019-10-01 | (AGM) 2018 Accounts approved | |
| Finance | Accounts | 2019-10-01 | (AGM) Stuart Parks approved as Accounts Examiner for 2019 | |
| Finance | Accounts | 2019-10-01 | (AGM) Approval of 2017 Accounts | |
| Finance | Accounts | 2018-10-01 | (AGM) Stuart Parks approved as Accounts Examiner (rather than "Auditor") for 2018 | |
| Finance | Subscription Fees | 2020-11-01 | (pending AGM) 2021 Subscriptions proposed to remain as per 2020 (ie £150/£270/£80/£35) | |
| Finance | Subscription Fees | 2019-10-01 | (AGM) 2020 Subscription rates/discounts agreed | |
| Finance | Subscription Fees | 2018-10-01 | (AGM) 2019 Subscription rates/discounts agreed | |
| Finance | Purchasing | 2020-11-01 | All purchases must get quotes signed-off by treasurer, even if budget provision previously made | |
| Finance | Grants | 2020-07-01 | £1700 costs allocated against the predicated Grant received from Sport England (mower repairs, water bill, groundsman) | |
| Finance | Grants | 2020-05-01 | Apply for a grant from Community Emergency Fund (via Sport England) | |
| Finance | Grants | 2020-03-01 | Not to apply for grant from UK Sport for club's affected by winter flooding | |
| Finance | Members costs | 2019-09-01 | Members should not be charged any fees for entering internal club competitions | |
| Finance | Members costs | 2019-09-01 | Members' fee for clubhouse keys to rise to £10 from 2020 | |
| Finance | Lawn hire rates | 2019-07-01 | "Corporate hire rate" to be generalised as "private hire rate" | |
| Finance | Lawn hire rates | 2020-03-01 | 2020 Lawn hire to external clubs confined to weekends only | |
| Finance | Lawn hire rates | 2019-05-01 | Hire charges agreed: Other clubs = CA rate; member rates (off-peak) = £25 per court; Corporate hires = £5 per person, subject to £60 minimum | |
| Finance | Lawn hire rates | 2019-03-01 | 2019 Lawn hire to external clubs only when convenient to playing schedule | |
| Finance | Financial Year | 2019-04-01 | (EGM) New Constitution agreed, changing financial year to become Jan-Dec | |
| Finance | Expenses | 2019-03-01 | Proactively pay Melland Room for previous (non-invoiced AGMs) | |
| Finance | Expenses | 2019-01-01 | Agreed recategorisations for expenses in our Accounts | |
| Finance | Expenses | 2018-10-01 | (and repeatedly periodically thereafter) Mick Moore to provide monthly water readings | |
| Finance | Expenses | 2018-10-01 | Parish Council paid for next 3 years (ie next Ground Rent only due Oct 2021) | |
| Lawn | Court sizes | 2020-08-01 | Courts to move to 6/7 size for winter once 2020 competitions finished | |
| Lawn | Court sizes | 2018-11-01 | To limit court sizes to 6/7 for winter play | |
| Lawn | Hoop-holes | 2019-05-01 | All hoops to be kept at 1/16" clearance; members not to hammer hoops too far into ground | |
| Lawn | Irrigation | 2020-08-01 | Paul/Joe to investigate bore hole option and additional water storage needs | |
| Lawn | Irrigation | 2020-07-01 | Joe to get quotes for moving irrigation rotor heads | |
| Lawn | Irrigation | 2019-09-01 | Agree to gain advice from STRI re lawns | |
| Lawn | Levelling | 2020-08-01 | Joe to accelerate plans to survey the lawn, eg using 2 members of same household for close proximity work | |
| Lawn | Mower | 2020-07-01 | Decision: no evidence to support claim against manufacturer for mower repairs | |
| Lawn | Mower | 2020-04-01 | Joe to check mower frame (May update = via written assessment), to see if retrospective claim due for misalignment | |
| Lawn | Mower | 2020-04-01 | Next mower repairs to be carried out by Chris Bateman's colleague | |
| Lawn | Mower | 2020-01-01 | Mower repair quotes rejected as higher than budget | |
| Lawn | Mower | 2019-07-01 | Alternative suppliers wanted for mower maintenance - maybe Champions of Wallingford | |
| Lawn | Mower | 2019-05-01 | Chris disputing £500 quoted mower repair cost | |
| Lawn | Waterlogging | 2020-11-01 | Joe would buy a water meter, as an objective means of deciding whether lawns too wet to use | |
| Lawn | Waterlogging | 2020-04-01 | Courts dry enough to reopen, at Joe's discretion | |
| Lawn | Waterlogging | 2020-01-01 | Lawns to be closed now due to waterlogging | |
| Lawn | Waterlogging | 2020-01-01 | Lawns Manager authorised to close the lawns at any time he sees it necessary for their protection | |
| Lawn | Weeds/Pests | 2020-08-01 | Joe to spray against chafer beetles/weeds again early 2021 | |
| Lawn | Weeds/Pests | 2020-08-01 | Joe to use targeted appeals when weeding etc work-parties needed | |
| Lawn | Weeds/Pests | 2020-08-01 | Courts closure for scarification etc agreed for late Sept/early Oct | |
| Lawn | Weeds/Pests | 2020-07-01 | More weedkilling required | |
| Lawn | Weeds/Pests | 2020-05-01 | To apply broad-leaf spray to deal with weeds encroaching from TFF | |
| Lawn | Weeds/Pests | 2019-09-01 | Autumn closure approved for lawn treatment (late Sept) | |
| Lawn | Weeds/Pests | 2019-09-01 | Spend authorised on lawn treatments (£150 hire of scarifier, ca. £300 sand, £367 nematode treatment) | |
| Lawn | Weeds/Pests | 2019-07-01 | Need agreed for medium-term grounds improvement plan, likely to include serial courts closure over autumn/winter | |
| Lawn | Weeds/Pests | 2019-03-01 | Budget of £1k for spring lawn renovations, incl. labour costs | |
| Lawn | White-lining | 2020-08-01 | Paul, David V, David L all offered to do more white-lining | |
| Lawn | White-lining | 2019-05-01 | Volunteer needed (following Jenny Hedge's departure) to co-ordinate white-lining (reiterated Sep-19 and subsequently) | |
| Clubhouse | Ball-markers | 2020-11-01 | Spare croquet markers to be sold at 50p per bag of 5 | |
| Clubhouse | Hoops & Balls | 2020-08-01 | Joe to replace hoops in time for start of next season, as soon as CA's new supplier contract in place | |
| Clubhouse | Hoops & Balls | 2020-08-01 | Joe to buy planned Dawson secondary balls Jan-Mar 2021 ready for start of next season | |
| Clubhouse | Hoops & Balls | 2020-07-01 | Steve to arrange auction of club balls once new Dawson sets acquired | |
| Clubhouse | Hoops & Balls | 2020-01-01 | 2020 budget provision made for new hoops and balls | |
| Clubhouse | Hoops & Balls | 2019-09-01 | Agreement to build club funds to cover future hoops/balls replacement | |
| Clubhouse | Mallets | 2019-07-01 | Agreement to shorten Jacques mallets (as well as one already in-hand) for potential child use | |
| Clubhouse | Locks | 2020-07-01 | John G to try to fix locks; but - if new lock required - then Combination Lock wanted rather than reissuing keys | |
| Clubhouse | Locks | 2020-04-01 | Joe to deprioritise need for combination lock | |
| Clubhouse | Locks | 2019-09-01 | Look at replacing clubhouse lock with combination, given no of keys now circulating (incl ex-members) | |
| Clubhouse | Electrical | 2020-04-01 | Joe to accelerate electrical maintenance / upgrade work due | |
| Clubhouse | Electrical | 2019-07-01 | Combine all electrical work (Hot Water, PAT testing, Re-siting fridge socket to make room for microwave), into a single job more attractive to any electrician | |
| Clubhouse | Electrical | 2019-05-01 | Agreement to check space for Microwave before committing (NB David S also offering a small spare) | |
| Clubhouse | Electrical | 2019-04-01 | (EGM) Offer by Susan T to provide a spare Microwave for use in the clubhouse | |
| Clubhouse | Electrical | 2018-11-01 | To spend up to a max budget of £500 on hot water in the clubhouse (reconfirmed at EGM) | |
| Playing | Coaching | 2020-08-01 | Paul to set up regular AC coaching/playing opportunities on Thursday afternoons | |
| Playing | Coaching | 2019-10-01 | (AGM) Paul agreed to find additional coach for GC players, if appropriate type of session could be agreed | |
| Playing | Coaching | 2019-05-01 | Agreement to run Sat a.m. beginner sessions up to 8th June | |
| Playing | Coaching | 2019-03-01 | more opportunities for coaching/development of more able players | |
| Playing | Coaching | 2019-03-01 | Agreement to try to mix abilities in club sessions | |
| Playing | Fixture list | 2019-11-01 | Fixtures agreed for 2020, subject to detailed time-tabling | |
| Playing | Fixture list | 2019-03-01 | Playing Schedule & Fixtures agreed for 2019 | |
| Playing | Fixture list | 2019-01-01 | To enter a 2nd GC handicap league team, if enough players interested | |
| Playing | Fixture list | 2018-11-01 | Which fixtures to enter in 2019 season, for 2019 calendar | |
| Playing | NCD | 2020-01-01 | Try & Buy day for CA mallets to be combined with next season's NCD open day | |
| Playing | NCD | 2019-05-01 | Plans agreed for NCD 2019 | |
| Admin | Booking calendar | 2019-03-01 | Approval of new website booking system (rendering redundant need for whatsapp groups) | |
| Admin | Booking calendar | 2018-11-01 | To develop new club booking calendar | |
| Admin | CASC | 2020-03-01 | Annual review must confirm/minute that at least 50% members had been active 12+ times p.a. (CASC criteria) | |
| Admin | Internal Comms | 2020-08-01 | Need for a "Friends of BCC" mailing list dismissed as unnecessary | |
| Admin | Internal Comms | 2020-07-01 | Committee distribution list is for internal use of the Committee only | |
| Admin | Internal Comms | 2020-07-01 | Mailing list names agreed, linking "Anyone for a Game" from Team-up if possible | |
| Admin | Internal Comms | 2020-01-01 | Creation of Comms working group, to review comms mechanisms (eg problems with mailing lists, non-use of WhatsApp, etc) | |
| Admin | Internal Comms | 2019-01-01 | Set-up of Whatsapp groups for members wanting to arrange games | |
| Admin | Postcodes | 2020-11-01 | Committee prefers to use the 9HB, rather than the 9HF postcode, at least for directions (cf Website entry Sep-19) | |
| Admin | Procedure | 2019-11-01 | Agreement of 4 priority sub-c'tees for development focus: Internal Comms, Social, Recruitment, Coaching | |
| Admin | Procedure | 2019-07-01 | Creation of Admin folder, held in the clubhouse | |
| Admin | Procedure | 2019-01-01 | Agreement to copy Committee minutes across whole membership, for transparency | |
| Admin | Procedure | 2019-01-01 | Agreed changes to constitution, for proposal to EGM (some pre-authorised in Nov-18 meeting) | |
| Admin | Procedure | 2018-11-01 | To take appropriate actions to comply with GDPR | |
| Admin | Roles | 2020-11-01 | Secretary to set up a Decisions log | |
| Admin | Roles | 2020-08-01 | Agreed rec'n from Comms group for a website content editor (in lieu of wider "Comms Secretary") | |
| Admin | Roles | 2020-07-01 | Secretary to maintain members list on the Website | |
| Admin | Roles | 2020-03-01 | Comms group to determine need for a potential Comms Secretary (internal & external comms) | |
| Admin | Roles | 2020-03-01 | Further amendments to Roles/Responsibilities document agreed | |
| Admin | Roles | 2020-01-01 | Club Captains to be nominated to CA as prime handicappers (+ authorised support from Nick Butler, AC; Steve Fisher, GC) | |
| Admin | Roles | 2019-11-01 | Secretary to take over Membership Secretary and Blewbury Bulletin roles that June held | |
| Admin | Roles | 2019-11-01 | Andy to be responsible for petty cash and guest fee collections, taking over from June | |
| Admin | Roles | 2019-11-01 | Andy to take over from June both club-house cleaning / supplies & 1st-aid book, pending identification of other owners | |
| Admin | Roles | 2019-10-01 | (AGM) Steve Fisher elected to Committee as June Wolff stood down | |
| Admin | Roles | 2019-05-01 | Joe authorised as new lawn manager, with David Seed stepping back from the role | |
| Admin | Roles | 2019-01-01 | Agreement to use formal JDs for main club officers, but simpler task lists for other volunteers | |
| Admin | Roles | 2019-01-01 | Agree Joe as AC captain, replacing Nick Butler | |
| Admin | Roles | 2018-11-01 | To appoint Chris Bateman as groundsman, subject to suitable terms | |
| Admin | Roles | 2018-11-01 | To spread responsibilities around multiple club volunteers, reporting to committee members | |
| Admin | Roles | 2018-10-01 | (AGM) Appointment of 2019 officers/committee, incl chair/secretary following Deirdre's accident | |
| Admin | Social | 2019-11-01 | Agreement to run a winter social (quiz) | |
| Admin | Social | 2019-10-01 | (AGM) Volunteers received to form a social working group | |
| Admin | Social | 2018-10-01 | Agreement to run a winter social as adjunct to required EGM (ideally Feb 2019) | |
| Admin | Website | 2019-10-01 | (AGM) Agreement to refresh photos on the club website | |
| Admin | Website | 2019-09-01 | (Web sub-c'tee) Agreement to new website content (incl. post-code), & switchover pre-AGM | |
| Admin | Website | 2019-07-01 | Closure of website sub-committee; incorporation of actions into main meeting minutes | |
| Admin | Website | 2019-05-01 | Setting up of website review group to update structure and content |
Boham's Rd, Blewbury, Didcot, near OX11 9HB